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Chapter 8

The Tools

The Tools section of the sidebar gathers the features that work alongside the Ledger and your reports: this is where you file documents, keep an eye on subscriptions, update the value of your investments and check the status of your accounts. Every tool always works in double-entry: any entry it generates stays balanced, no exceptions.

Documents

Documents is the archive of your workspace: here you upload receipts, contracts and other files, attaching them to transactions or keeping them at workspace level. Three tabs organise the flow: Inbox for files that just arrived and still need sorting, All for the complete archive, and Archived for what you have set aside.

You can filter by document type and by period, or isolate tax documents with the dedicated filter. At the bottom of the page, the storage bar shows how many documents you have uploaded and how much storage you are using; from there you can also open the storage management view.

  1. Open Documents from the Tools section of the sidebar.
  2. Press Upload document at the top right and pick the file from your device.
  3. Assign a document type and, if you like, link it to a transaction in the Ledger.
  4. Find the file again using the Inbox, All and Archived tabs or the type and period filters.
The Documents page in Cashfulness with the Upload document button, the Inbox, All and Archived tabs, the type and period filters and the storage management bar at the bottom.The Documents page in Cashfulness with the Upload document button, the Inbox, All and Archived tabs, the type and period filters and the storage management bar at the bottom.
The Documents page in Cashfulness with the Upload document button, the Inbox, All and Archived tabs, the type and period filters and the storage management bar at the bottom.

Subscription Management

Subscription Management brings all your recurring costs into a single view: when you mark an expense account as a subscription in the chart of accounts, it automatically appears here. That way you can see at a glance how much your recurring expenses weigh over time.

At the top you can search by account or provider name and filter by billing period: Monthly, Quarterly or Yearly. The Show disabled button also brings back the subscriptions you have paused. If the page is empty, the Go to chart of accounts link takes you to where you can set up your first subscription.

The recurring subscriptions page with the search bar for account or provider name and the All, Monthly, Quarterly, Yearly and Show disabled filters.The recurring subscriptions page with the search bar for account or provider name and the All, Monthly, Quarterly, Yearly and Show disabled filters.
The recurring subscriptions page with the search bar for account or provider name and the All, Monthly, Quarterly, Yearly and Show disabled filters.

Investment Update

Investment Update lets you value your portfolios at the current market price. The page lists the investment accounts configured for value updates: for each one you enter the current market value and the app records the revaluation as a balanced double-entry transaction.

The difference between the old and the new value is not simply overwritten: it is properly booked, so your Balance Sheet and Net Worth reflect the real performance of your investments while keeping the full history of changes.

  1. Open Investment Update from the Tools section.
  2. Choose the investment account you want to update.
  3. Enter the current market value of the portfolio.
  4. Confirm: the app records the revaluation and updates the account Balance.
The Investment Update page with the subtitle inviting you to value your portfolios at the current market price and the Go to chart of accounts link.The Investment Update page with the subtitle inviting you to value your portfolios at the current market price and the Go to chart of accounts link.
The Investment Update page with the subtitle inviting you to value your portfolios at the current market price and the Go to chart of accounts link.

Account Reconciliation

Account Reconciliation offers an overview of your reconcilable accounts and their status, monitoring the ones with pending transactions. It is the checkpoint for verifying that the Balances recorded in Cashfulness match reality, for example your bank statement.

When every compatible account is up to date, the page confirms it with a dedicated message: no accounts to reconcile. Otherwise, you immediately see which accounts need your attention.

The Account Reconciliation page with the message that there are no accounts to reconcile and the confirmation that all compatible accounts are up to date.The Account Reconciliation page with the message that there are no accounts to reconcile and the confirmation that all compatible accounts are up to date.
The Account Reconciliation page with the message that there are no accounts to reconcile and the confirmation that all compatible accounts are up to date.

Depreciation, Warranties and Asset Revaluation

Three tools dedicated to your assets complete the section. Depreciation handles goods with planned obsolescence: their value is reduced over time through regular accounting entries, so the Balance Sheet reflects the actual remaining value.

Warranties keeps track of the warranty expiry dates of your belongings, so you always know which purchases are still covered. Asset Revaluation, finally, lets you adjust the value of your assets as it changes over time, whether up or down.

As with every tool, depreciation and revaluations also generate double-entry transactions: every change in value always has a counterpart, and the sum of the debit and credit lines stays at zero.

The Tools — Cashfulness